Job Details

ASCA Finance and Administration Manager (Remote)

Position Overview

The American Swimming Coaches Association (ASCA) is seeking a highly organized and detail-oriented Finance and Administration Manager to oversee financial operations, accounting, bookkeeping, administrativefunctions, and HR coordination. This fully remote role ensures accurate financial reporting, regulatory compliance, efficient administrative processes, and support for the CEO.

ASCA is the leading professional organization supporting swim coaches in the United States and around the world. ASCA provides education, certification, professional development, and advocacy to strengthen coaches and the sport of swimming.

Key Responsibilities

• Maintain GAAP-based accounting records in QuickBooks; manage bookkeeping and daily transactions
• Prepare monthly financial statements and management reports
• Assist with annual budgeting and coordinate annual audit processes
• Manage accounts payable/receivable, reconciliations, 1099 filings, business registrations, and compliance requirements
• Record income from third party registration and AMS software
• Maintain governance records including storing Board minutes, meeting documents, and official organizational records
• Manage contracts and other key organizational files
  
• Support HR processes including onboarding and personnel records management
• Contribute to process improvement and organizational efficiency initiatives
• Support other administrative or operational projects as assigned by the CEO

Qualifications

• Bachelors degree in Accounting, Finance, Business Administration, or related field preferred
• 35 years of nonprofit finance or accounting experience preferred
• Strong knowledge of GAAP and nonprofit financial practices
• Proficiency with QuickBooks and Microsoft Office
• Excellent organization, accuracy, confidentiality, and ability to work independently in a remote setting

Please submit your resume and a cover letter to CEO Jennifer LaMont at ...@swimmingcoach.org. Deadline for applications is January 9, 2026.