Job Details

ECTC is a leading producer of high-quality professional theater serving the Walton County and Emerald Coast communities. Founded in 2012, ECTC operates year-round with a two-fold mission to provide both educational and professional offerings to the Northwest Florida community. We are expanding our capacity to serve our growing audience and educational programs.

The Special Projects Manager will play a vital role in supporting ECTC's growth and expansion initiatives, with a primary focus on development activities, marketing coordination, and operational support. This position will be instrumental in helping ECTC's growth, supporting development efforts, and strengthening our organizational infrastructure.

• Organize and maintain donor information systems and databases
• Coordinate donor communications, acknowledgments, and recognition
• Support the Producing Artistic Director in development programs and activities
• Assist with grant applications, writing, tracking, and reporting
• Help coordinate fundraising events and cultivation activities
• Provide administrative support for all development activities, including materials preparation and meeting coordination

• Manage promotional calendars and ensure consistent execution of marketing strategies
• Maintain brand consistency across all communications platforms
• Coordinate the production and distribution of marketing materials
• Support social media and digital marketing efforts
• Track and analyze marketing metrics to evaluate effectiveness
• Collaborate with graphic designers, printers, and other vendors

• Assist with policy development and documentation
• Coordinate internal communications and information sharing
• Support basic HR functions and onboarding processes
• Payroll management/oversight for employees and independent contractors
• Facilitate interdepartmental coordination for special projects
• Assist with the planning and coordination of facility activities
• Provide administrative support for Board meetings and Council of Advisors

• House management and box office support and management
• Donation Bar oversight
• Event support
• Other duties as may be assigned

• Bachelor's degree in arts administration, business, communications, or related field
• 3+ years of project management experience, preferably in a nonprofit setting
• Strong organizational skills with attention to detail
• Excellent written and verbal communication skills
• Proficiency with database management (Audience View or similar) and Google Suite
• Demonstrated ability to manage multiple projects simultaneously
• Experience with data analysis and reporting
• Experience with technology like QuickBooks, Mailchimp, Survey Monkey, Sign up Genius, Claude AI, ASAP Student Registration and/or similar
• Collaborative work style with the ability to work independently
• Supervising Experience

• Experience in a performing arts organization or cultural institution/non profit organization
• Background in development, fundraising, or donor relations
• Knowledge of CRM or donor database systems - Audience View or similar
• Experience with capital campaigns or major fundraising initiatives
• Familiarity with marketing and communications strategies
• Understanding of nonprofit governance and operations
• Grant writing

• Passion for theater arts and education
• Solution-oriented approach to challenges
• Adaptability and comfort with change
• Discretion when handling confidential information
• Strong interpersonal skills and professional demeanor
• Commitment to ECTC's mission and values

• Salary range: $60,000-$70,000, commensurate with experience
• Full-time, exempt position
• Company paid Health Care
• Dental/Vision/Retirement programs available
• Flexible work environment
• Professional development opportunities
• Complimentary tickets to ECTC productions

ECTC is an equal opportunity employer and encourages applications from candidates of diverse backgrounds.

To apply, please submit a cover letter, resume, and three professional references to ...@emeraldcoasttheatre.org.